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Sep 9, 2013

Monday, September 9, 2013, 5:30 pm
Wray Finney Building #400, Mustang Room $435
1415 North 7th Street, Fort Cobb, OK

1. Call to Order, roll call and establishment of a quorum

2. Board Members and staff to tour Auto Collision Program Building 600 and Pre-Engineering Program Building 800.

3. Introduction of Visitors:

4. Reports and Anticipated Discussions by Board and Staff: Kem Crowell, BIS Director; Christi Smith and Jack Whitman, Instructional Leaders; David Darnell, Maintenance Director; Vic Woods, Asst. Superintendent and Superintendent, Dennis Ruttman regarding:
Short Term/BIS
Superintendent’s Update

5. Consent Agenda

All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

a. August 12, 2013 Regular Board Meeting Minutes
b. General Fund 2012-13 check numbers 5108-5113 in the amount of $6,473.27; and General Fund 2013-14 check numbers 242-677 in the amount of $673,651.23 and Building Fund 2013-14 check numbers 22-43 in the amount of $5,746.00; General Fund Encumbrance’s #266-485 and 70159-70195 in the amount of $352,676.52, No Building Fund Encumbrances; including change orders and appropriations for FY13-14, from reports dated for August 31, 2013.
c. Treasurer’s reports for bank statement dated August 31, 2013
d. Activity Fund report for bank statement dated August 31, 2013
e. Transfer of $72,818.62 from the Activity Fund to the General Fund per resolution 70 O.S. § Section 5-129
f. Transfer of attached list of Surplus for disposal through the online auction site Public

6. Action to be considered:

a. Discuss and vote to approve or disapprove CKTC’S Estimate of Needs for FY13-14.

b. Review and discuss Superintendent Evaluation Instrument.

c. Discuss and vote to approve or disapprove Education to Go Agreement, A Division of Cengage Learning, Inc. to offer online courses.

d. Discuss and vote to approve or disapprove revising Policy 513 Student Possession of Wireless Telecommunication Devices

e. Discuss and vote to approve or disapprove increasing insurance coverage to $155 per sq. ft. on buildings, and additional coverage on outdoor property, building ordinance or law pertaining to rebuilding specifications; data expense for business income; additional annual premium of $18,693.00, prorated in the amount of $3533.00 with Great Plains Insurance.

f. Discuss and vote to approve or disapprove for Requisition #417 for membership dues to OATC in the amount of $4,500 for FY13-14

g. Discuss and vote to approve or disapprove superintendent to advertise bidding for the oil & gas lease for tract in SE/4 of Section 3-7N-12W, I.M. Caddo County, Oklahoma, 21.25 acres mol, current lease expired on September 8, 2013.

h. Discuss and vote to approve or disapprove superintendent to advertise bidding for the cutting, baling and removal of grass/hay on the Truck Driver Training range, contract to be approved by the Board.

i. Discuss and vote to approve or disapprove moving construction/maintenance laborer, Wade Turney, from a month to month contract, to a classified contract, retroactive from September 1, 2013.

j. Discuss and vote to approve or disapprove Agreement with Mid-Continent Research for Education & Learning (McREL), to change from online evaluations to written evaluations.

7. Proposed Executive Session at ______
To discuss the following personnel items so the board may return to open session to report on and/or take possible board action on the following: Pursuant to 25 OS§ 307(B)(1):
a) Approve or not approve employing a Student Services Enrollment Specialist
b) Approve or not approve employing an Early Care & Education Assistant

Acknowledged returned to open session

8. New Business – This is limited to matters not known about or which could not have been reasonably foreseen prior to the posting of the meeting agenda

9. Announcements
10. Adjournment

Note: “The Board may discuss, make motions, and vote upon all matters appearing on this agenda. Such votes may be to adopt, reject, tabled, reaffirm, rescind or take no action on any agenda matter.”

POSTED: Caddo Kiowa Technology Center, Wray Finney Building 400 at 4:15 p.m. on September 6, 2013

Sharon Myers, Minute Clerk
Caddo Kiowa Technology Center Board of Education