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Oct 2012

Monday, October 8, 2012, 5:30 pm
Wray Finney Building #400, in the Room 435
1415 North 7th Street, Fort Cobb, OK

1. Call to Order, roll call and establishment of a quorum

2. Introduction of Visitors:

3. Instructional Leaders: Christi Smith, Jack Whitman, BIS Director Kem Crowell, Facility & Maintenance Director David Darnell and Asst. Superintendent Vic Woods to give Reports & Updates.

4. Superintendent’s Reports and Anticipated Discussion by Board and Staff:

Cell phone stipends
AG’s Open Meeting Open Records Workshop Oct 18, Weatherford
State Director Search
Oklahoma Academy of State Goals Meeting
PSO Rebate for Ground Source Heat pump units
Program Christmas Projects

5. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

a. September 10, 2012 Regular Board Meeting Minutes.

b. General Fund 2012 check #’s 5174 - 5178 in the amount of $5,526.40 and 2013 check #’s 776-1157in the amount of $717,011.99; Building Fund 2013 check #’s 39 – 59 in the amount of $9,230.13; General Fund 2013 Encumbrance’s #578 - 753 and #’s 70203 – 70237 in the amount of $203,116.43, Building Fund 2013 Encumbrance #’s 6 - 8, $2893.00, including change orders and appropriations for FY11-12 and FY12-13 from reports dated for September 30, 2012.

c. Treasurer’s reports for bank statement dated September 30, 2012

d. Activity Fund report for bank statement dated September 30, 2012

e. Transfer of $156,552.48 from the Activity Fund to the General Fund per resolution 70 O.S. § Section 5-129

f. Transfer of attached lists of Surplus for disposal through the online auction site Public

6. Action to be considered:

a. Review adding policy on Advanced Standing Credit.

b. Discuss and vote to approve or disapprove continuing the Shelter Agreement between CKTC and The American Red Cross, Canadian Valley Chapter, for use of our facilities as an emergency shelter during disasters.

c. Discuss and vote to approve or disapprove revising and adding, Withdrawal Requirements and Institutional Refund Policy.

d. Discuss and vote to approve or disapprove revising current policies to Admissions Criteria; Criteria for Measuring Satisfactory Progress and Federal Title IV Return of Unearned Funds.

e. Discuss, review and vote to approve or disapprove continuing accreditation to the National League for Nursing Accrediting Commission (NLNAC) for FY13.

f. Discuss and vote to approve or disapprove bid from T & G Construction, Inc., of Lawton, to asphalt areas at the TDT Range.

g. Review and make possible changes to Superintendent Evaluation instrument.

h. Discuss and vote to approve or disapprove Fiscal Operation Report and Application to Participate (FISAP) in Financial Aid.
a. FISAP for award year July 1, 2011 through June 30, 2012
b. Application to participate for award year July 1, 2013 through June 30, 2014

7. Proposed Executive Session at ______
To discuss the following personnel items so the board may return to open session to report on and/or take possible board action on the following: Pursuant to 25 OS§ 307(B)(1).
a) Approve or disapprove employing District Economic Development Coordinator

8. Motion, discussion, and vote to convene into Executive Session

9. Board President’s Statement regarding Executive Session.

10. Motion, consideration and vote to approve or disapprove employing, District Economic Development Coordinator.

11. New Business – This is limited to matters not known about or which could not have been reasonably foreseen prior to the posting of the meeting agenda

12. Announcements

13. Adjournment

Note: “The Board may discuss, make motions, and vote upon all matters appearing on this agenda. Such votes may be to adopt, reject, table, reaffirm, rescind, or take no action on any agenda matter.”

POSTED: Administration Building – Caddo Kiowa Technology Center
October 5, 2012, and 4:15 p.m.

Sharon Myers, Minute Clerk
Caddo Kiowa Technology Center Board of Education