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Oct 14, 2013

                                                   REGULAR BOARD MEETING AGENDA 
                                                 CADDO KIOWA TECHNOLOGY CENTER 
                                                         Monday, October 14, 2013, 5:30 pm 
                                                Wray Finney Building #400, Mustang Room #435 
                                                            1415 North 7th Street, Fort Cobb, OK

1. Call to Order, roll call and establishment of a quorum

2. Reports and Anticipated Discussions by Board and Staff: Kem Crowell, BIS Director; Christi Smith and Jack Whitman, Instructional Leaders; David Darnell, Maintenance Director; Vic Woods, Asst. Superintendent and Superintendent, Dennis Ruttman regarding:
Short Term/BIS
Superintendent’s Update

3. Consent Agenda

All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

a. September 9, 2013 Regular Board Meeting Minutes
b. General Fund 2012-13 check numbers 5114-5119 in the amount of $6,670.74; and General Fund 2013-14 check numbers 678-1096 in the amount of $888,628.25 and Building Fund 2013-14 check numbers 44-67 in the amount of $7,855.60; General Fund Encumbrance’s #486-696 and 70170-70208 in the amount of $215,869.15, No Building Fund Encumbrances; including change orders and appropriations for FY13-14, from reports dated for September 30, 2013.
c. Treasurer’s reports for bank statement dated September 30, 2013
d. Activity Fund report for bank statement dated September 30, 2013
e. Transfer of $157,414.15 from the Activity Fund to the General Fund per resolution 70 O.S. § Section 5-129
f. Transfer of attached list of Surplus for disposal through the online auction site Public

4. Action to be considered:

a. Discuss and vote to approve or disapprove continuing the Shelter Agreement between CKTC and The American Red Cross, Canadian Valley Chapter, for use of our facilities as an emergency shelter during disasters.
b. Review Fiscal Operation Report Award Year July 1, 2012 through June 30, 2013; and Application to Participate (FISAP) Award Year July 1, 2014 through June 30, 2015.

c. Discuss and vote to approve or disapprove continuing membership with Southwest Oklahoma Impact Coalition (SOIC) for FY13-14 in the amount of $5000.00.

d. Discuss and vote to approve or disapprove agreement with, Inc. for the Career Tech Student Information System (CTSIS) for the amount of $28,400.00.

e. Discuss and vote to approve or disapprove any bids submitted on the oil & gas lease for a tract in SE/4 of Section 3-7N-12W, I.M. Caddo County, Oklahoma, 21.25 acres mol.

f. Discuss the cutting, baling and removal of grass/hay on the Truck Driver Training Range.

g. Review to delete Policy 272 Relationship to North Central Accrediting

h. Review to revise Policy 290 Use of Tobacco Products to Use of Tobacco and Simulated Tobacco Products

i. Review to revise Policy 295 Weapons-Free School

j. Review to revise Policy 322 Travel and Expenses

k. Review and revise Policy 489 Disaster Plans

l. Review and add Policy 490 Safety Drills

m. Discuss and vote to approve or disapprove the superintendent to run ads on 8’x10’ shed, built by the Construction program students. Sealed bids to be submitted to the business office.

n. Review and make possible changes to Superintendent Evaluation instrument.

5. Motion, discussion and vote to convene to a Proposed Executive Session at ______
to discuss the following personnel items so the board may return to open session to report on and/or take possible board action on the following: Pursuant to 25 OS§ 307(B)(1):
a) Approve or not approve employing an Early Care & Education Assistant

6. Board President’s statement regarding Executive Session.

7. Motion, consideration and vote to approve or disapprove employing, Early Care & Education Assistant.

8. New Business – This is limited to matters not known about or which could not have been reasonably foreseen prior to the posting of the meeting agenda

9. Announcements

10. Adjournment 

Note: “The Board may discuss, make motions, and vote upon all matters appearing on this agenda. Such votes may be to adopt, reject, tabled, reaffirm, rescind or take no action on any agenda matter.”

POSTED: Caddo Kiowa Technology Center, Wray Finney Building 400 at 4:15 p.m. on October 11, 2013

Sharon Myers, Minute Clerk
Caddo Kiowa Technology Center Board of Education