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Jun '16

REGULAR BOARD MEETING AGENDA

CADDO KIOWA TECHNOLOGY CENTER

Monday, June 13, 2016, 5:00 pm

Wray Finney Building #400, Room #435

1415 North 7th Street, Fort Cobb, OK

  1. Call to Order, roll call and establishment of a quorum

  2. Introduction of Visitors:

  3. Reports and Anticipated Discussions by Board and Staff: Jennie Nunn, Instructional Leader; Staci Repp, Student Service Director; Vic Woods, Assistant Superintendent and Superintendent’s Update, Dennis Ruttman regarding:

    Students/Instructional

    Short Term/BIS

    Facilities

    Personnel

  4. Consent Agenda

    All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member would like to remove an item for individual consideration. The consent agenda consists of the discussion, consideration and approval of the following items:

    1. May 9, 2016 Regular Board Meeting Minutes

    2. General Fund 2015-2016 checks 3576 - 3913 in the amount of $693,862.93; Building Fund 15-16 check #’s 224 - 245 in the amount of $70,227.75; Encumbrances 1270 - 1372 and 70328; 70330-70333; 70335-70346 in the amount of $89,616.10; No Building Fund Encumbrances, including change orders report and appropriations for FY15-16 from reports dated for May 31, 2016.

    3. Treasurer’s reports for bank statement dated May 31, 2016

    4. Activity Fund report for bank statement dated May 31, 2016

    5. Transfer of $62,835.72 from the Activity Fund to the General Fund per resolution 70 O.S. § Section 5-129.

    6. Transfer of attached list of Surplus for disposal through the online auction site Public Surplus.com.

  5. Action to be considered:

    1. Discuss and vote to approve or not approve OSSBA Membership renewal in the amount of $2,350 for FY16-17.

    2. Discuss and vote to approve or not approve continuation of Technology Centers Cooperative, Statewide Marketing Agreement in the amount of $13,750 for the FY16-17 school year.

    3. Discuss and vote to approve or not approve the Activity Fund individual account guidelines for FY16-17.

    4. Discuss and vote to approve or not approve designation of the following staff:

  6. Heather Rhodes, Payroll & Health/Benefits, Asst. Treasurer, Financial Clerk

  7. Sharon Myers, Treasurer, Activity Fund, General Fund, Building and Financial Aid Custodian, Board of Education Minute Clerk, Administrative Assistant

  8. Jana Savage, Encumbrance Clerk, Asst. Activity Fund Clerk, Board of Education Asst. Minute Clerk, Financial Aid Dispersing Clerk, Inventory Clerk

  9. Dennis Ruttman, Purchasing Agent

  10. Vic Woods, Asst. Purchasing Agent, Title IX Compliance Coordinator and Title VI of the Civil Rights Act of 1964 (race, color, national origin) Section 504 of the Rehabilitation Act of 1973, and Title II of the Americans with Disabilities Act of 1990 (disabilities) and the Age Discrimination in Education Act of 1975 (age).

  11. Jennie Nunn, Title IX Compliance Officer

  12. Receiving Clerks – David Darnell and/or Jamie Pittman

    1. Discuss and vote to approve or not approve amended Organizational Chart

    2. Discuss and vote to approve or not approve revising the Scholarships (550) Policy.

    3. Discuss and vote to approve or not approve revising the Notification of Nondiscrimination (221) Policy.

    4. Discuss and vote to approve or not approve continuing the Statement of Work Agreement with Connections Learning Virtual Learning Program, fka Advanced Academics FY16-17.

    5. Discuss and vote to approve or not approve membership to Oklahoma Business Roundtable for FY16-17 school year.

    6. Discuss and vote to approve or not approve the following Student Handbooks for FY 16-17:

      PN Handbook

      OTA Handbook

      PTA Handbook

      CKTC Student Handbook

      Consumer Handbook

    7. Discuss and vote to approve or not approve quote/bid from Hiland Dairy Foods for Early Care & Education for FY16-17.

    8. Discuss and vote to approve or not approve Associated General Contractors of Oklahoma Education Foundation, (AGC)

    9. Discuss and vote to approve or not approve moving Sonora White, Instructional Designer from 10 month to 11 month contract.

    10. Discuss and vote to approve or not approve amended Emergency Management Plan.

    11. Discuss and vote to approve or not approve FY2017 Marketing Plan.

  13. Proposed Executive Session at ______

To discuss the following personnel items so the board may return to open session to report on and/or take possible board action on the following: Pursuant to 25 OS§ 307(B) (1):



      1. Approve or not approve retirement/resignation for Sherri Robertson, OTA, Director and Instructor.

      2. Approve or not approve retirement incentive for Sherri Robertson, OTA Director & Instructor.

      3. Approve or not approve resignation for Vernon Nightingale, Maintenance and Groundskeeper.

      4. Approve or not approve employing an Auto Service Technology Instructor.

      5. Approve or not approve extra duty contracts for:

        Jerry Silverhorn for lead custodian

        Giles Barber for lead Truck Driver Training Instructor

        Shawn Freie for Economic Development Director

        Keith Brownback for Ag Business Management

      6. Approve or not approve modifying Jennie Nunn’s contract for additional duties.

        Acknowledged returned to open session.

  1. Motion, consideration and vote to approve or not approve retirement/resignation of OTA Director & Instructor, Sherri Robertson.

  2. Motion, consideration and vote to approve or not approve retirement incentive for Sherri Robertson.

  3. Motion, consideration and vote to approve or not approve resignation of Vernon Nightingale, Maintenance and Groundskeeper

  4. Motion, consideration and vote to approve or not approve employing an Auto Service Technology Instructor.

  5. Motion, consideration and vote to approve or not approve extra duty contracts for Jerry Silverhorn, Giles Barber, Shawn Freie and Keith Brownback.

  6. Motion, consideration and vote to approve or not approve modifying contract for Jennie Nunn, Instructional Leader.

  7. New Business – This is limited to matters not known about or which could not have been reasonably foreseen prior to the posting of the meeting agenda

  8. Announcements

  9. Adjournment

    Note: “The Board may discuss, make motions, and vote upon all matters appearing on this agenda. Such votes may be to adopt, reject, tabled, reaffirm, rescind or take no action on any agenda matter.”

    POSTED: Caddo Kiowa Technology Center, Administration Building #100 & Wray Finney Building #400, at 4:15 p.m. on June 10, 2016 ­

    Sharon Myers, Minute Clerk

    Caddo Kiowa Technology Center Board of Education